商務英語書信書寫注意點有哪些，是怎麼寫的呢?下面小編蒐集整理了商務英語書信書寫注意點及範例給大家，歡迎閱讀，供大家參考。
商務英語書信書寫注意點
1.切忌主客不分或模糊。例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.應改為 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)
2.句子不要零碎。
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 兩個句子應該連在一起:He decided not to audit the last ten contracts because of our previous objections about compliance.
3.結構對稱,令人容易理解。例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 應改為: The owner questioned the occupant's lease intentions and ink alterations of the contract.
4.單複數不要搞亂,不然會好刺眼,看著不舒服。例如: An authorized person must show that they have security clearance. 應改為 Authorized persons must show that they have security clearance.
5.動詞和主語要呼應。想想這兩個句子的分別: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.
6.時態和語氣不要轉換太多。看商務英語已經是苦事,不要浪費人家的精力啊。
7.標點要準確。例如: He did not make repairs, however, he continued to monitor the equipment. 應改為: He did not make repairs; however, he continued to monitor the equipment.
8.選詞正確。像affect和effect,operative和operational等等就要弄清楚才好用啦。
9.拼字正確。有電腦拼字檢查功能後,就更加不能偷懶。
10.大小寫要注意。除非必要不要整個詞都大寫,除非要罵人。例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強調的話,用底線,斜字,粗體就可以了。
1、 諮詢 Consultation
例項之一: 詢問資訊
Dear Mr. / Ms,
We are much concerned that your sales in recent months have fallen considerably. At first we thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.
It is possible that you are facing difficulties of which we are not aware. If so, we would like to know what we can do to help. We, therefore, look forward to receiving
from you a detailed report on the situation and suggestions as to how we may help in restoring our sales to their former level.
Yours faithfully
尊敬的先生/小姐,
我們非常關心你方銷售近幾個月大幅度下降。開始我們以為是市場疲軟,但仔細研究問題,我們發現過去這段時間貿易的總趨勢是上升的。有可能你方面臨我方還不知道的困難,如是這樣,我方想知道是否能幫助什麼。我們期望收到關於問題的詳細報告,及建議我們怎樣幫助才能把銷售恢復到原來的水平。
您誠摯的'
2、道歉與解釋Appology & Explanation
例項之一:
Dear Mr. / Ms,
We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10. Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy.
Yours faithfully
尊敬的先生/小姐,
對三月十日來信所要目錄和價格單,很抱歉不能馬上寄去。印刷商兩週後供貨,一旦收到,我們將給您寄去一份。
您誠摯的
例項之二:
Dear Mr. / Ms,
I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.
On referring to our earlier correspondence,I find that I had mistaken the date for completion. The fault is entirely mine and I deeply regret that it should have occurred.
I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay. I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime. These arrangements should see the installation completed by next weekend.
Yours faithfully
尊敬的先生/小姐,
昨天收到你的來信,抱怨你新家的中央加熱系統未按規定時間裝好,對此我非常關心。參考較早的通訊,我發現我搞錯了完成日期。錯誤完全是我的,對此我非常抱歉。
認識到我們的疏忽給你造成的不便,我們將竭盡全力避免再耽擱。我已指示這項工作優先做並讓工程人員加班。這樣安排會於下週完成安裝。
3、提示Attention
例項之一:
Dear Mr. / Ms,
On 14 November I submitted a bill for services rendered to your office at the Lille International Exposition. More than a month has now elapsed without payment or acknowledgment of my bill. Please check this oversight,and remit payment at your earliest convenience. I look forward to future services to your corporation.
Thank you for your prompt attention to this matter.
Yours faithfully
尊敬的先生/小姐,
十一月十四日我向你辦公室在Lille國際博覽會上提供的服務提交了帳單。一個月過去了你既沒有付款也沒有認可帳單。請檢查這一疏忽並在最方便的時候付款。期望以後還為你公司服務。
謝謝您能對此事儘快重視起來。