A.文法上
1.切忌主客不分或模糊.例子:Decidingtorescindtheearlierestimate,ourreportwasupdatedtoinclude$40,000fornewequipment.”應改為Decidingtorescindourearlierestimate,wehaveupdatedourreporttoinclude$40,000fornewequipment.(We決定呀,不是report.)
2.句子不要凌碎.例子:useofourpreviousobjectionsaboutcompliance.應該連在一起.
3.結構對稱,令人容易理解.例子:Theownerquestionedtheoccupant’sleaseintentionsandthefactthatthecontracthadbeenalteredwithinkmarkings.應改為:Theownerquestionedtheoccupant’sleaseintentionsandinkalterationsofthecontract.
4.單眾數不要搞亂,不然會好刺眼,看不舒服.例如:Anauthorizedpersonmustshowthattheyhavesecurityclearance.
5.動詞主詞要呼應.想想這兩個分別:isoneofthepublic-relationsfunctions,whichareunderbudgeted.
6.時態和語氣不要轉變太多.看商務英語已經是苦事,不要浪費人家的精力啊.
7.標點要準確.例如:Hedidnotmakerepairs,however,hecontinuedtomonitortheequipment.改為:Hedidnotmakerepairs;however,hecontinuedtomonitortheequipment.
8.選詞正確.好像affect和effect,operative和operational等等就要弄清楚才好用啦.
9.拼字正確.有電腦拼字檢查功能後,就更加不能偷懶.
10.大小寫要注意.非必要不要整個字都是大寫,除非要罵人,:,例如:MUSTchangetoOSimmediately.外國人就覺得不禮貌和喝令人一樣.要強調的話,用底線,斜字,粗體就可以了.
B.文體
1.可讀性.物件是大學程度的話,用高中的英文就行,不要以為人人都是語言大師.多用短句(15-20字吧),技術性的字,就更加要簡單易明.
2.注意段落的開頭.一般來說,重要或強調的`事情都放在信件或段落的開頭,而句子就放在最尾.例如:usehewasunabletoattendthemeetingpersonally,rwardedhiscongratulationsoncassettetapebecausehewasunabletoattendthemeetingpersonally.兩者強調的事情就有分別了.
3.輕重有分.同等重要的用and來連線,較輕放在次要的句子裡.
4.意思轉接詞要留神.例如:but(相反),therefore(結論),also(增添),forexample(闡明).分不清furthermore和moreover就不要用啦.
5.句子開頭不要含糊不清的主詞.例子:是指什麼呀開頭少用this,that,it,they,或which.
6.修飾詞的位置要小心,例如:HecouldonlyreimbursethecostafterJuly15.應為HecouldreimbursethecostonlyafterJuly15.
7.用語要肯定準確.切忌含糊.例如:Thefiguresshowasignificantincrease.”怎樣significant呀,大哥改為:Thefiguresshowanincreaseof19%.
8.立場觀點一致.少用被動語.例如:PartialdatashouldbesubmittedbyApril.改為:YoushouldsubmitpartialdatabyApril.就很好了.
C.格調
1.式樣和句子長度不要太單調.千篇一律的subject-verb-object會悶死人的.有時短句跟著長句可以化解一下.
2.弱軟的詞(,were,is,are...)可以加強一點.例如:Pruntonproductsarehighlyeffectivein...改為:Pruntonproductsexcelin...就有力很多了.
3.親切,口語化是比較受歡迎!用賓詞和主動的詞,讓人家受落.
例如:
informationwillbesincerelyappreciated.”
ncerelyappreciateyourinformation.明顯地,我們會喜歡第2句.